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HTML Email Signatures for Outlook

Step 1: Add a New Placeholder Signature

In Outlook, create a new email, go to Insert > Signature and click on “Signatures“. Click “New” to create a new placeholder signature. Give the new signature a name you can remember.

Step 2: Open Outlook’s Signature Folder on Your Computer

Press windows key

Type Run into the search box and open up the app. Then copy and paste in the file path below based on your windows version.

Windows 10
%APPDATA%\Microsoft\Signatures

Windows 7, 8
C:\Users\%username%\AppData\Roaming\Microsoft\Signatures

Windows XP
C:\Documents and Settings\%username%\Application Data\Microsoft\Signatures

Note: Make sure to show hidden files and folders.

Step 3: Find and Open the New Signature file

Within the Signature Folder, locate the file that you have created in Step 1. Find the file with the extension called .htm or .html and open it with Notepad.

You may right-click on the file and select the option to open with Notepad.

Erase all content in the placeholder signature file

Step 4: Replace Placeholder Text With Your HTML Code provided by Brumann Digital

Open the new email signature file edit with notepad.

Select all the code (ctrl + a) and copy (ctrl + c)

Go back to the empty signature you have open and press paste (ctrl + v). Then press Save.

Step 5: Assign Signature for Messages

In Outlook, go to File > Options > Mail > Signatures, set to use your new Signature for both New Messages and Replies/Forwards. This will ensure consistent application of your HTML signature on all your messages.